Patrick Flanagan, COO of Administrate, a fast-growing B2B SaaS company, faced increasing pressure to manage the organization's expanding operations effectively. As the company scaled, the demands of overseeing planning, organizing, and delivering training initiatives became overwhelming. Patrick recognized the need for a robust operating framework to streamline business rhythms, establish clear metrics, and develop a communication strategy that would resonate throughout the organization.

However, with recent changes in the company's structure and operations, Patrick struggled to find the time and resources to implement these critical systems. The complexity of the task required someone with deep expertise in project management, operational frameworks, and communication. Unsure of how to proceed, Patrick turned to Vannin for assistance.

Understanding Patrick's unique challenges, our team embarked on a thorough evaluation of potential candidates from our roster of seasoned Chiefs of Staff. We focused on finding someone whose skills and experience matched the demands of Administrate's rapidly evolving environment.

Brent, a highly skilled Chief of Staff, was identified as the ideal match. His extensive background in startup leadership, operational management and strategic communication made him well-suited to take on the challenge. Within hours of his selection, Brent began collaborating closely with Patrick to address the immediate operational issues and start building a sustainable framework for the future.

Brent's work had a significant and immediate impact on Administrate:

• Operating Framework: Brent partnered with Patrick to select and implement a comprehensive operating framework. He took ownership of the Rhythm of Business, aligning it with the company's strategic goals. This included the creation of an executive-level metrics dashboard, documentation of annual and quarterly OKRs, and management of key executive meetings to ensure consistent follow-through on strategic initiatives.

• Communication Plan: Recognizing the importance of clear and effective communication, Brent developed a stakeholder communication plan. This plan was designed to ensure clarity and alignment across the organization, facilitating smoother internal operations and a stronger connection between leadership and the broader team.